Teaching people for their learners & driving license
Testing of students to see if they are ready for test
Make bookings for students at Testing stations & General bookings – Receptionist
Bookkeeping

Duties and Responsibilties:
Toolroom requisition to Sales Director to sign
Complete job cards and request for maintenance for toolroom as required – toolroom costing (Must have every month end – do it on computer and file the papers)
Ensure Sales Director’s department files and necessary documents according to ISO9000. Responsible to do the filling for Technical director. These need to be up to date , labeled correctly and accessible
Complete the statistics for the Building maintenance Supervisor , his driver and the maintenance assistant
Complete the statistics for the Electrician , his assistant – spreadsheet of monthly work been done daily
Complete the statistics for the Engineering foreman – spreadsheet of monthly work been done daily
Issue job cards to relevant maintenance department as requested by managers
Any other statistics or data capturing as required
Any other task as may be required by management
Do the Heb Cooler department downtime of machines
Secretarial Duties:
Handling of incoming and outgoing calls if Sales & Marketing director is out of the office and re-route calls if urgent to relevant persons. Take complete messages if required
Any other duties asked by Management
Organize venues and make refreshments for Sales & Marketing Director and his visitors
Ensure that there are biscuits ect and order from MD Secretarial administrator , in advance , for big groups of people
Type letters as required and any other secretarial job as needed
Filling for his documents once a week(Memo’s, quotation ,ect)
Log the department NCR’s and complaints as per (S&M Director) , correct them as per director authorization
Organize the Health & Safety meetings for Warehouse & Factory Shop every 2 months. Do the minutes for each department and send to Sheq manager
Managing the Warehouse:
Sell stock panels and 2nd hand panels as required – Do quotation & Pro forma invoice
Keep log (spreadsheet) of all material / stock / parts that are stored at Warehouse
Keep log of all goods ect leaving the warehouse. Ensure paperwork is in order
Keep files ready for audits
Check if marking on material delivered agree with the description on the delivery note , goods in acceptable condition
When material are received at the warehouse from external suppliers: material are checked for obvious defects of a non – technical nature & material check against the relevant order
A goods received note (GRN/GRV) is completed with receiving of stock items
Load as per requisition – Forklift driver or Admin Clerk
Capture all there relevant information (date / requisition number / vehicle registration/ drivers name ) when issuing raw material / Boxes
Do stock taking every week / Month / Year end
Ensure the logistic trucks are complying with term of national road traffic act of transport of dangerous goods (hazard 9)
Shop duties / Shop sales / Internal sales:
To organize and print necessary paperwork (delivery notes) and appropriate invoicing of goods that need to be dispatched
To file delivery notes and invoices from factory shop sale and collections as required
To co-ordinate all collections from factory to factory – from orders / the shop sales
Help customer and take him to where the collection can be collected. Ensure all paperwork is done correctly and files correctly afterwards
To check stock levels in the shop daily and to place orders accordingly
To notify collection customers if goods are not going to be ready on time and advise of revised date
Need to be able to use own initiative
To do switch board when required
Need to be able to capture orders for both Isolite and Isomould for emergencies
To be responsible for the cash float in the shop
To be responsible for cashing up and the tallying of all cash sales with monies
To sell goods to the public and companies as per price list
To stock take all goods in the shop and be responsible for stock
To be responsible to ensure housekeeping is done for shop
Processing and capturing orders(work on Pastel)