Executive Secretary, 03/2021 – Present

Top Notch Engineering Consultancies LLC. – Abu Dhabi, United Arab Emirates

• Prepares and manages correspondence, reports, and other documents between TNEC, Sub consultants, and its Clients
• Performs the flow of office communications through emails, telephone calls, and meetings. Responds to telephone calls and directs them properly to concerned staff
• Assists the Finance Department
• Maintains schedules and calendars; diary management
• Provides basic assistance to upper-level management
• Records and transcribes minutes of the meeting when necessary
• Setups and maintains filing system
• Handles petty cash in the absence of the Finance Manager
• Assists the HR Department. Ensures knowledge of staff movements in and out of the office and absenteeism
• Maintains office procedures
• Performs duties assigned by the CEO, COO, and Finance Manager
• Assists in the total workflow of the office

Executive Assistant, 03/2016 – 08/2020
Joie De Vivre International Insurance Brokerage, LLC. – Abu Dhabi, United Arab Emirates

• Prepared and managed correspondence, reports, and other documents between JDV, Insurance Companies, and its Clients
• Performed the flow of office communications through emails, telephone calls, and meetings. Responded to telephone calls and directed them properly to concerned staff
• Generated the Renewal Notices / Reports and sent out notices of the expiring Policies to respective Clients
• Assisted the Medical Department – Endorsements (Addition and/or Deletion of Members) through online portals or e-mails, follow-ups with Clients and Insurance Companies, and ad-hoc works
• Maintained schedules and calendars; diary management
• Provided basic assistance to upper-level management
• Recorded and transcribed minutes of the meeting when necessary
• Set up and maintained filing system
• Handled petty cash in the absence of the Accountant
• Acted as the HR Officer of the branch. Ensured knowledge of staff movements in and out of the office and absenteeism
• Maintained office procedures
• Performed duties assigned by the Manager
• Assisted in the total workflow of the office

Executive Secretary, 11/2011 – 12/2014
Al Jaber Building, LLC. – Abu Dhabi, United Arab Emirates

• Prepared and managed correspondence
• Organized and coordinated the writing and sending of information
• Prepared annual/monthly order book and tender reports
• Replied to tender and prequalification invitations
• Assisted in preparing company profile and prequalification documents
• Organized and coordinated meetings with Clients, Consultants, and Subcontractors/Suppliers
• Arranged and confirmed appointments
• Handled incoming/outgoing mails and other materials
• Answered telephone and gave information to immediate supervisor
• Set up and maintained filing systems. Maintained and updated office files.
• Provided a full range of administrative and support services, including filing and records

  management; faxing, mail, customer databases, photocopying, compilation of presentations and reports