freelancer
Email Verified Katherine – Jane Bacula
0.0/5 (0 Feedback)
Member since September 27, 2022
Profile health 60%

Be smart, have a plan, then work as hard as you can

  • //highpaying.net/wp-content/uploads/2019/03/img-05-1.pngUnited Emirates
  • Save

Executive Secretary, 03/2021 – Present

Top Notch Engineering Consultancies LLC. – Abu Dhabi, United Arab Emirates

  • Prepares and manages correspondence, reports, and other documents between TNEC, Sub consultants, and its Clients
  • Performs the flow of office communications through emails, telephone calls, and meetings. Responds to telephone calls and directs them properly to concerned staff
  • Assists the Finance Department
  • Maintains schedules and calendars; diary management
  • Provides basic assistance to upper-level management
  • Records and transcribes minutes of the meeting when necessary
  • Setups and maintains filing system
  • Handles petty cash in the absence of the Finance Manager
  • Assists the HR Department. Ensures knowledge of staff movements in and out of the office and absenteeism
  • Maintains office procedures
  • Performs duties assigned by the CEO, COO, and Finance Manager
  • Assists in the total workflow of the office

Executive Assistant, 03/2016 – 08/2020
Joie De Vivre International Insurance Brokerage, LLC. – Abu Dhabi, United Arab Emirates

  • Prepared and managed correspondence, reports, and other documents between JDV, Insurance Companies, and its Clients
  • Performed the flow of office communications through emails, telephone calls, and meetings. Responded to telephone calls and directed them properly to concerned staff
  • Generated the Renewal Notices / Reports and sent out notices of the expiring Policies to respective Clients
  • Assisted the Medical Department – Endorsements (Addition and/or Deletion of Members) through online portals or e-mails, follow-ups with Clients and Insurance Companies, and ad-hoc works
  • Maintained schedules and calendars; diary management
  • Provided basic assistance to upper-level management
  • Recorded and transcribed minutes of the meeting when necessary
  • Set up and maintained filing system
  • Handled petty cash in the absence of the Accountant
  • Acted as the HR Officer of the branch. Ensured knowledge of staff movements in and out of the office and absenteeism
  • Maintained office procedures
  • Performed duties assigned by the Manager
  • Assisted in the total workflow of the office

 

Executive Secretary, 11/2011 – 12/2014
Al Jaber Building, LLC. – Abu Dhabi, United Arab Emirates

  • Prepared and managed correspondence
  • Organized and coordinated the writing and sending of information
  • Prepared annual/monthly order book and tender reports
  • Replied to tender and prequalification invitations
  • Assisted in preparing company profile and prequalification documents
  • Organized and coordinated meetings with Clients, Consultants, and Subcontractors/Suppliers
  • Arranged and confirmed appointments
  • Handled incoming/outgoing mails and other materials
  • Answered telephone and gave information to immediate supervisor
  • Set up and maintained filing systems. Maintained and updated office files.
  • Provided a full range of administrative and support services, including filing and records

    management; faxing, mail, customer databases, photocopying, compilation of presentations and reports

  • Acted as a liaison between executives, management, and the outside
  • Coordinated office management activities
  • Determined matters of top priority and handled accordingly
  • Maintained office procedures
  • Performed duties assigned by Manager / Head
  • Assisted in the total workflow of the office

 

Secretary / Receptionist – 10/2009 – 10/2011

National Projects & Construction, LLC. – Abu Dhabi, United Arab Emirates

  • Prepared and managed correspondence, reports, and documents
  • Organized and coordinated meetings
  • Typed and distributed minutes of the meeting
  • Arranged and confirmed appointments
  • Handled incoming mails and other materials
  • Answered telephone and gave information to others, relayed messages, and transferred calls to appropriate individuals
  • Set up and maintained filing systems. Maintained and updated office files
  • Communicated verbally and in writing to answer inquiries and provide information
  • Coordinated the flow of information both internally and externally
  • Operated office equipment. Managed office space
  • Performed duties assigned by Manager/s
  • Assisted in the total workflow of the office

0

Ongoing Projects

0

Completed Projects

0

Cancelled Projects

0

Ongoing Services

0

Completed Services

0

Cancelled Services

$0.00

Total Earnings

* Click the button to send an offer

Send Offer

Education

B. S. in Physical Therapy - Undergraduate